Privacy notice
Waitlist for the HubOpus private beta. Last updated: 12 October 2026
This notice covers the "Request access" form on this website.
Who is responsible
Christopher Quet, publisher of hubopus.com ("HubOpus", "we"), decides why and how your details are used. You can reach us about your data at privacy@hubopus.com.
What we collect, and why
When you request access we collect what you type in the form:
- work email address, name and company;
- country and team size;
- what you want to use HubOpus for (free text, up to 500 characters);
- the language of the page you used, so we write to you in it.
We use these details for one purpose: to confirm your request, decide who joins the private beta, and send you your invitation. We do not use them for advertising and we do not sell or share them for marketing. The legal basis is your consent (you ask to join, and confirm by email) and, for running the beta, our legitimate interest in managing who we invite.
To protect the form from abuse, the servers keep short-lived request counters. A counter is keyed by your IP address, stored in clear, and, for the per-address limit, by a one-way hash of your email address (the address itself is not stored there). Counters are deleted by an hourly clean-up once they are 24 hours old, so they exist for at most about 25 hours. They are used for nothing else and are not linked to your entry. A hidden field in the form catches automated submissions; there is no third-party CAPTCHA and no tracking or advertising cookie on this site.
Confirmation by email (double opt-in)
After you submit the form we send one email with a confirmation link. Your request counts only once you click it. An address that is not confirmed within 7 days is deleted. Every email we send about the waitlist contains a link that removes your entry immediately.
How long we keep it
| Situation | Kept for |
|---|---|
| Request not confirmed | 7 days, then deleted |
| Confirmed, declined or never approved | 12 months after the last update, then deleted |
| Approved, and you create an account | Kept as the origin of your account for 12 months after the account is created |
| You ask us to remove it | Removed at once |
Who receives your details
- Our hosting: servers in the European Union (OVH SAS, France) and a managed PostgreSQL database stored in Frankfurt, Germany (Neon, Inc., United States).
- Our email provider: Scaleway Transactional Email (Scaleway SAS, France), which delivers the confirmation and invitation emails for us.
Your details are stored in the European Union. Neon is a company based in the United States: its processing for us is covered by a data processing agreement that includes the European Commission's standard contractual clauses.
Your rights
You can ask us at any time to access your details, correct them, delete them, restrict or object to their use, or give them to you in a portable format, and you can withdraw your consent whenever you like. The quickest way to delete your entry is the removal link in any waitlist email. For anything else write to privacy@hubopus.com. You also have the right to complain to your data protection authority; in France that is the CNIL (cnil.fr).
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